Job Description :

1.      Control purchase and supply of all procured services and items

2.      Take advance material planning from all sites and verify it

3.      Received and approved MRN from authorized person

4.      Provide material on site as per design after approval

5.      The process of purchase is as under :-

• Raise Purchase Order
• Get Purchase Order certified by from the site supervisor and final approval by General Manager. Check all MRN comes from the site with all technical specifications
• Float enquiries in the market. Provide 3 to 4 option for each material required
• After receiving quotations from various suppliers, make comparative sheets, negotiate with suppliers for best price and conditions.
• Effective negotiations with Vendors to ensure right quality is available at the right time.
• To ensure effective delivery with respect to the place where they will deliver the product
• Finally Purchase Order is provided to the vendor and details regarding date, time and delivery locations.

6.      Maintain PO Book daily and make authorized signature on a daily basis

7.      Correspondence with suppliers with whom we are dealing.

8.      All material ordered online should be verified as per

• Material Code
• Material Size
• Material Colour
• Guaranty / warranty period

9.      Follow up with Vendor to ensure delivery happens in time. Coordinate with supervisor to ensure material is as per requirement. In case there is any issue regarding the material arrange a concall between the vendor and supervisor

10.  Make Challan entry in the system

11.  Collect delivered material challan from site supervisor.

12.  Communicate with vendors regarding payment of bills. Payment terms shall be 25%, 50%, 25%.

13.  Coordinate with Vendors for tax invoice of each site.

14.  Maintain excel sheet for purchase orders and submit to project head

15.  Maintain stock register

16.  Develop new vendors for best price to avoid monopoly of single supplier. In case material is purchased outside Vadodara, purchase in bulk.

17.  Ensure material is finally verified by the person who has ordered it and deliver to the concern department/person.

18.  Finalization of loading/unloading/carting has to be discussed before dispatch.

19.  Maintenance of warehouse and all documentation in the warehouse (how much material has been used

20.  Ensure all material is available in the warehouse, stock is regularly updated and new purchases are made.

21.  Ensure proper carting, loading, unloading  of material as per delivery terms decided with the vendor

22.  Site wise  data maintenance with proper costing

23.  Note down any instruction or communication with the management and supplier in the dairy at the time of communication.

Filling

1.      Data to be maintained  in proper folders

2.      Product catalogues to be maintained category wise – should be replaced on time-to-time basis

3.      Details of new relevant product in market should be updated with executives and technical person and should be reported to the  management team.

4.      Express your gratitude to visitors through messages or email.

5.      Build up cordial and healthy relationship with the suppliers

Skills required

1.      Maintain absolute confidentiality of data and company policies

2.      Communicate all facts assertively (without getting aggressive) with the vendor and site supervisor(about date of delivery of material)

3.      Tally ERP 9

Interior designing firm which embarked with design led services in 1997, evolving to over all turn key services.

Thinking out of the box is kingpin of obsession to creativity with investment of quality in Their  work is what makes us client oriented, creating trust and close working relations. Being a unified designing and executing firm, Firm believes in coming up with unique ravishing and practical spaces with their blend of people, latest creative design, technology, and  process for the same.