Responsibilities :

Factory Administration

• Ensuring all aspects of factory administration are running smoothly
• Accounting
• Stationery
• Housekeeping
• Pantry
• Attendance Management
• Labour Compliance

Merchandising Support

• Work with the merchants to understand the requirements
• Provide costs to the merchants for quotations
• Provide photographs to vendors for presentations
• Provide feedback to merchandisers regarding the status of the orders

Sourcing

• Set up SOPs for effective Sourcing of products
• Ensure all sourcing activities are running smoothly
  • Receive instructions from factory in-charge regarding sourcing of products
  • Regularly visiting vendors where production orders are placed for status of production
  • Following up with vendors to receive products as per timelines
  • Coordinating with design team to receive instructions for sampling

Store Management

• Set up SOPs for effective Store Management
• Ensure all store activities are running smoothly
  • Ordering factory consumables as per plan
  • Keeping track of orders placed at vendors and communicating with the sourcing team for the status of the same
  • Unloading of items received
  • Checking of received materials – for quantity against PO and challan
  • Ensuring that the unloaded materials are correctly stored
  • Making entries of daily received materials in ERP
  • Filing of challans of materials received
  • Checking & forwarding the received bills against PO and forwarding the same to accounts for payments
  • Making material outward entries in system
  • Receive GRN from Accounts for rejected materials
  • Ensuring rejected materials are handed over to vendor
  • Ensuring store is well organized
  • Conducting regular stock checks and ensuring that the physical stock tallies with system stock
  • Participating in annual stock audits
  • Being vigilant of pilferage from the store
  • Ensuring completion of all documentation
  • Making monthly stock statement

Production& Maintenance

• Set up Production SOPs as per lean manufacturing principles
• Preparing daily, weekly, monthly production schedule
• Estimate manpower requirements to execute the job
• Estimate material requirements to execute the job
• Ascertaining timelines to complete the job
• As per current factory capacity and production load, ascertaining requirements of outsourcing of production and finishing processes and executing the same
• Establishing priorities of jobs 
• Monitoring progress; revising schedules; as per requirements
• Reporting on daily basis regarding progress of production schedule
• Preparing daily planning sheet, process sheet, daily reports, material sheet
• Reports for weekly/ monthly/ quarterly/ yearly meetings
• Guiding the team regarding priorities
• Ensure Maintenance activities are running smoothly

Quality Assurance

• Preparation of QAP(Quality Assurance Plan) for all jobs
• Conducting stage wise inspections as per QAP
• Coordinate with Production team for sample inspections at regular intervals
• Prepare quality reports
• Identify causes for quality issues if any
• Ensuring finished goods are checked for for  quality - Size, Colour, Dimensions
• Visiting vendor sites for Inspection (if required)
• Rejecting batches based on reports
• Ensure that production is following quality standards
• Preparation of Inspection Reports and sending to Management
• Maintaining all document files and test records in a timely and accurate manner
• Monitoring critical equipment in the factory to ensure proper operation and calibration

Dispatch Management

• Ensure all dispatch activities are running
  • Picking of orders correctly from system as well as warehouse
  • Packing as per delivery schedules
  • Coordinate with local transporters for receiving quotations for dispatch
  • Take approvals for finalizing of transporter from business head
  • Coordinate with transporter to arrange vehicle for dispatch
  • Provide documents to transporter for dispatch
  • Coordinate with driver to track delivery status of job
  • Update Sales team regarding delivery status of job
  • Generate invoices as per sales orders prior to dispatch
  • Generate e-way bills
  • Follow up for Road Permits
  • Prepare Invoices
  • Ensure invoices are sent to party
  • Print and compile all dispatch documents (Road permit, Commercial Invoice, Delivery Challan, LR, e-way bill)
  • Send all acknowledged documents alongwith related

Team Management

• Ensuring all aspects of the factory are functioning smoothly
• Monitoring activities of the team and all SOPs are implemented correctly
• Ensuring that enough people are available in the team for smooth functioning of the plants
• Acting as the spokesperson of the team
• Coordinating with HR for any employee development initiatives
• Evaluating team performance
• Suggesting newer initiatives to HR for  team development
• Participating in selection interviews
• Orienting and training new joinees in the department

Key Result Areas (KRAs)

1. Factory Administration
2. Merchandising Support
3. Sourcing Management
4. Store Management
5. Production & Maintenance
6. Quality Assurance
7. Dispatch
8. Team Management

Candidiate Must be from Handicraft Industry 

a 50+ year old brand into manufacturing of home décor products. We are a family run business and our company, since 1970 has been exporting decorative items and accent furniture, in Metal, glass and wood. We also have the proud privilege of being the recipients of the National award given by ministry of commerce for best export company.

The Indian Handicraft industry generates an employment of ten million people. Indian Crafts and Products are valued throughout the world. Hand Made and handcrafted, each product takes a lot of time and effort to make.

This art is passed down from father to son. We feel proud and happy to be working with this community of skilled artisans and showcasing their work across the world.
 

Our product range includes handmade Décor accessories, Accent Furniture, Bar Accessories, Serving & Tabletop, Wall Décor, Candles & Lighting, Pooja Range, home & garden accessories and gifting.Moradabad